Daptiv has no public price. Planview quotes every Daptiv deal, and the quote is built from yearly licenses priced by user role, so an administrator or project manager seat costs more than a seat for someone who only logs time. Reviewers report volume discounts once the seat count crosses a bracket, setup services from about $6,000 for a basic rollout to about $18,000 for a complex one, and support billed on top.
Key takeaways
- Planview publishes no Daptiv price list, and price directories checked in October 2026 list none either.
- Daptiv licenses are yearly and priced by role. The seat mix, not the headcount, decides most of the bill.
- Reported one-time setup runs from about $6,000 to about $18,000, with technical support and extra services charged separately.
- Planview now lists Daptiv on its site only as a login, and Gartner Peer Insights files it as a legacy product, so ask what the renewal is buying before you sign it.
How much does Daptiv cost?
Daptiv costs whatever Planview quotes for your seat mix, because there is no public price list. The license is yearly and priced per user by role, so a PMO with 20 project managers and 200 people who only enter time pays very differently from one with 220 full users. Plan for a one-time setup of roughly $6,000 to $18,000 and support fees on top.
Specific per-user figures do circulate. Older directory estimates put full users somewhere around $50 to $70 a month, and one PeerSpot reviewer at a large distributor recalled about $300 a year for a seat. Both can be true at once, because they describe different roles and different deals. Use them to sanity check a quote, never to build one.
How Daptiv licenses are priced
The structure matters more than any single number. These are the pieces buyers describe on review sites, and each one is something you can negotiate.
| Pricing element | What buyers report | What to ask Planview for |
|---|---|---|
| Term | A yearly license, with multi-year terms offered | The yearly price at your seat mix and the uplift cap for every later year |
| License types | Priced by role. Administrators and project managers cost more than timesheet users | The list of license types, what each can do, and the price of each |
| Volume brackets | A discount once the licensed user count reaches a bracket | Where the next bracket starts, so you know if a few seats would cut the unit rate |
| Setup services | About $6,000 for a basic model, about $18,000 and nine weeks for a complex methodology | A fixed-price setup line with named deliverables |
| Support and extras | Technical support and additional services billed separately | Which support level is in the base price and what each extra service costs |
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One reviewer added a detail worth reading twice: their company needed more project manager licenses than the vendor first estimated. Underestimating the expensive seats is the most common way a Daptiv budget slips after signing, so count them from your own data, not from the proposal.
A worked Daptiv renewal budget
Take a PMO with 25 project managers and administrators and 175 people who mostly log time and read reports. The rates below are placeholders to show the arithmetic, using the bottom and top of the reported ranges. Replace them with the per-role prices in your own quote.
| Cost line | Low case | High case | What moves it |
|---|---|---|---|
| Full seats (25 at $50 or $70 a month) | $15,000 | $21,000 | How many people really build plans and run workflows |
| Time and review seats (175 at $300 a year, or at the full rate) | $52,500 | $147,000 | Whether light users get a light license or a full one |
| Setup or reconfiguration | $6,000 | $18,000 | Only in year one or when the methodology changes |
| Support and services | Quoted | Quoted | The support tier you actually use |
| Year one total | About $73,500 | About $186,000 | Almost entirely the license type given to light users |
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The gap between the two columns is the point. The same 200 people cost two and a half times as much when every one of them holds a full seat. That is why the seat audit below comes before any conversation about discounts.
Does Daptiv offer a free trial?
No. Daptiv does not offer a free trial or a free version, and Planview's site has no Daptiv demo page. It lists Daptiv only under Log In, with separate US and EU login addresses. Evaluations for new buyers go through Planview sales, and most of those conversations now lead with Planview Portfolios rather than Daptiv.
Is Daptiv still worth renewing?
It can be, if Daptiv runs your timesheets and project financials well and your team knows it. Two facts belong in the decision, though. Gartner Peer Insights now lists the product as Planview Daptiv (Legacy), and planview.com no longer markets it beside Portfolios and AdaptiveWork. Neither is a sunset notice, and we have found none. Both are good reasons to ask which roadmap your renewal is paying for.
Our Daptiv alternatives guide covers the ownership history and what to export before the renewal date. The pricing question has a sharper version: if Planview proposes moving you to Portfolios, the quote you receive is a new purchase with a new implementation, and it should be compared against the whole market, not only against your current Daptiv invoice. Our Planview pricing breakdown covers what Portfolios usually costs.
What a move to Planview Portfolios changes in the budget
When Planview proposes Portfolios, three lines change at once. The license line usually rises, because buyers report Portfolios deals at a median near $72,000 a year, with most between $51,000 and $80,000. A new implementation appears, since Daptiv configuration does not carry over. And there is a retraining cost for every project manager who knows where everything sits in Daptiv today.
None of that makes the move wrong. It makes it a new purchase, and a new purchase deserves a shortlist. Price the Portfolios proposal, your current Daptiv renewal and one outside option on the same seat mix and the same three-year term, then compare the totals.
How to cut the Daptiv renewal before you sign
- Rebuild the price history. Collect every order form and invoice since the first contract. If they are scanned PDFs, it is quicker to pull the price lines out of the scanned order forms than to retype them, and the result shows the real uplift you have paid each year.
- Count seats by role. Export users with license type and last activity. Anyone who has not edited a plan in ninety days is a candidate for a timesheet license.
- Find the bracket. Ask where the next volume bracket starts. Sometimes a smaller full-seat count drops you below it, sometimes a few extra light seats lift you over it.
- Split services from licenses. Ask for support and services as separate lines, and drop what you did not use last year.
- Bring one priced alternative. A real quote from a tool with published prices is the strongest document in the room.
Daptiv alternatives with published prices
These options publish enough pricing to compare before any sales call. They fit different reasons for leaving, so start with the one that matches yours.
| Option | Published price | Best for |
|---|---|---|
| OnePlan | Basic from $10 per user a month, 5 user minimum | PMOs whose project work already runs in Microsoft 365 |
| PPM Express | Enterprise plan from $8,000 a year | A portfolio layer over Microsoft Project, Planner and Jira |
| Microsoft Planner | Plan 3 at $30 and Plan 5 at $55 per user a month | Teams moving project scheduling onto Microsoft |
| Portfolio Hub | Per workspace, from $24.50 a month billed yearly or $49 monthly | A steering group that needs scoring, a funding line and capacity by role, not another timesheet system |
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Many Daptiv customers pay for 200 seats so that a dozen people can make one decision each quarter: which projects get funded, and whether the people exist to deliver them. If that is the part you actually use, our project prioritization tool runs that decision from a spreadsheet import, and the resource capacity planning tool covers demand against capacity by role without a license for everyone who logs time.