Epicflow Alternatives, Epicflow Pricing and Multi-Project Resource Management Software
Epicflow is good at one hard thing: telling a shared engineering or R&D team which task to do next so that the most at-risk project does not slip. Buyers start looking at alternatives when they need something it does not do, such as portfolio scenarios, financials, a simpler people schedule, US dollar billing, or a clear answer on which projects should be funded at all. This page sorts the alternatives by that need.
Portfolio Hub is priced per workspace in US dollars, from $24.50 a month billed yearly or $49 monthly. The demo portfolio opens on signup, already scored, ranked and planned against capacity.
The best Epicflow alternative depends on whether your problem is task flow or portfolio choice. If you want capacity scenarios across the whole portfolio, look at Meisterplan. If you need enterprise resource management inside a full PPM suite, compare Tempus Resource and Planview. If you only need a clear schedule of who works on what, Runn or Float are lighter. If the real issue is that the team carries more projects than it can finish, the fix is ranking and funding the portfolio against capacity by role, which is what a portfolio decision workspace does.
Why a shared resource pool needs more than a Gantt chart
Most delivery tools plan one project at a time. Epicflow was built for the opposite case, where twenty projects draw on the same eight mechanical engineers and every project manager believes their work comes first. It reads tasks and estimates from Jira, Microsoft Project or Primavera, computes the load on each person and group, flags where a bottleneck will form, and sets task priorities by how much each project is at risk of missing its date.
That is a real capability, and few tools copy it closely. It also explains the usual reasons for looking elsewhere. Its value depends on estimates being kept current at task level. It tells you how to sequence the work you have accepted, not whether you should have accepted it. And its published price is in euros, per user, with a 20 user floor on the Growth plan.
Epicflow competitors compared by what they replace
We sell one of the products in this table, so read the last row as our own view and test it on your data. Owners are listed because this market consolidates: a tool you shortlist today can have a new parent and a new price list at renewal.
| Tool | Owner | What it is | How it is priced | Where it beats Epicflow | Where Epicflow still wins |
|---|---|---|---|---|---|
| Meisterplan | itdesign GmbH, independent | Portfolio and capacity planning built around what-if scenarios | Per schedulable resource, quoted | Portfolio level scenarios: add, delay or cancel a project and see capacity change | Task level sequencing inside the projects you already run |
| Tempus Resource | ProSymmetry | Enterprise resource management and capacity planning | Quoted | Resource scenarios and demand forecasting for large PMOs | Daily priority advice to the people doing the work |
| Planview | Private, backed by TPG and TA Associates | A family of enterprise portfolio platforms with resource management modules | Quoted, usually with implementation services | Portfolio financials, governance and enterprise reporting in one suite | Speed to value and a narrower, sharper scope |
| Celoxis | Independent | All-in-one project and portfolio tool with workload and timesheets | Published per user tiers in US dollars | Scheduling, timesheets, client billing and portfolio views in one tool | Bottleneck prediction across a shared pool |
| Runn | Independent | Visual resource scheduling with project financial forecasts | Published per person tiers | A clean people schedule that managers keep current without task estimates | Automatic task prioritization by project risk |
| Float | Independent | Team scheduling and resource planning for agencies and services firms | Published per person tiers | Fast adoption and simple capacity views by person | Engineering style multi-project flow and due date prediction |
| Kelloo | Independent | Portfolio level resource planning and capacity analysis | Published tiers | Capacity versus demand at portfolio level without task detail | Granular task level load balancing |
| Portfolio Hub | Independent | A focused portfolio workspace: scoring, ranking, funding line, capacity plan by role, gate packs | Per workspace, from $24.50 a month billed yearly | Deciding which projects the pool should carry before anyone sequences tasks | Task sequencing and live workload from Jira or MS Project |
For the full category sorted by shape, see our comparison of PPM software and project portfolio management tools, which lists vendor ownership for every row.
Epicflow pricing in US dollar terms
Epicflow publishes its Growth plan price, which is more than most resource management vendors do. The figures below are from the Epicflow pricing plans page in October 2026. They are in euros, so the dollar figure moves with the exchange rate; check the live page before you put a number in a budget.
| Epicflow plan | Price per user a month | Users and limits | What it adds |
|---|---|---|---|
| Growth | 25 euros billed monthly, 22.50 euros billed yearly | 20 to 50 users, up to 50 projects | Real-time planning, resource capacity planning, workload and bottleneck detection, due date feasibility, project reports, 30-day trial |
| Enterprise | Quoted | 50 users and up, unlimited projects | Portfolio plan adjustment by resource constraints and business value, AI scenario planning, competence management, advanced buffer and risk management |
Those are users multiplied by 22.50 euros and twelve months. The number that matters is what happens next: past 50 users the account moves to a quoted Enterprise contract, so a growing team should ask for the Enterprise figure during the Growth trial, not at renewal.
| Pricing model | Who uses it | What makes the bill grow | What to ask in the quote |
|---|---|---|---|
| Per user, published, in euros | Epicflow Growth | Every person who needs task priorities, and the exchange rate | Whether you can invoice in US dollars, and the Enterprise price above 50 users |
| Per schedulable resource | Meisterplan | Every person you plan capacity for, whether or not they log in | How contractors and part time staff count |
| Per person scheduled, published | Runn, Float | Headcount on the schedule | Which tier includes financials and API access |
| Quoted enterprise subscription with services | Planview, Tempus Resource | Named users, modules and implementation days | The services estimate as a separate line |
| Per workspace, published in US dollars | Portfolio Hub | Moving up a plan for more initiatives, roles or gate packs | Nothing, the limits are on the pricing page |
Task flow or portfolio choice, and why the answer changes the shortlist
Shared resource pools fail in two ways, and they need different software. Put your team on the side that sounds familiar.
The work is right, the order is wrong
Projects were approved for good reasons and the total load is roughly what the team can carry. People still lose days switching between projects, and the project that shouts loudest gets the engineer. A task flow tool such as Epicflow fixes this by setting priorities from project risk instead of from whoever asked last.
- Due dates slip by days, not months
- Utilization looks fine on paper
- Project managers fight over the same specialists every week
The order does not matter, there is too much work
The pool is booked at 130 percent before anyone sequences a task. No priority algorithm can finish that portfolio on time, because the problem is upstream: too many projects were approved. The fix is ranking every initiative on the same criteria and funding only what fits the capacity of each role.
- Due dates slip by quarters
- Every project is marked high priority
- The steering group has never cut a live project
Plenty of firms have both problems, and then the honest setup is a portfolio decision before the year starts and a flow tool during it. Our resource capacity planning tool page goes deeper on sizing demand by role, and the guide to resource contention covers what to do when two approved projects need the same person.
When staying on Epicflow is the right answer
Epicflow fits a specific kind of organization well. If these describe you, a switch probably costs more than it returns.
Engineering or R&D with shared specialists
When many projects queue for the same small groups of experts, task level load balancing is exactly the tool you need, and most PPM suites do not offer it.
Your estimates are already disciplined
Teams that keep remaining effort current in Jira or MS Project feed Epicflow the data it needs. Its predictions are only as good as those numbers.
Due date reliability is the KPI
If customers or production lines depend on dates, a tool that flags a slip weeks ahead pays for itself on one rescued milestone.
You are inside the Growth band
Between 20 and 50 users with a published price, cost is predictable. The case for switching is weakest when the team is stable inside that band.
Pick by the sentence you would use to explain the problem
Shortlists drift when everyone agrees the current tool is not working without agreeing why. Find the sentence closest to yours and start the evaluation there.
| If you would say this | Start with | Because |
|---|---|---|
| We need to see what happens to capacity if we add or delay a project | Meisterplan or Kelloo | Portfolio scenarios are the core of the product |
| We need resource management inside an enterprise PPM suite with financials | Tempus Resource or Planview | Enterprise governance and reporting is what the quote pays for |
| Managers just need to see who is booked next month | Runn or Float | A people schedule is faster to adopt than task level estimates |
| We want scheduling, timesheets and billing in one tool | Celoxis | Delivery and portfolio views come together with published US prices |
| The pool is overbooked and nobody will say which project stops | A portfolio workspace with a scoring model and a funding line | The missing artifact is an agreed ranking against capacity by role |
Five things to prove in a trial, on your own data
Epicflow gives you 30 days on Growth, and most alternatives offer a trial or a guided pilot. Load twenty real projects and your real role list, and check these in front of the people who will use the result.
| Check | What to do | What a pass looks like |
|---|---|---|
| Year two cost in dollars | Price the headcount you expect in twelve months, at today's exchange rate and at a 10 percent worse one | A total finance accepts, with every seat type and currency named |
| Data upkeep | Count how many fields people must update weekly for the tool to stay accurate | A number your teams will actually keep up after the pilot |
| Capacity by role and month | Load your actual roles, not generic teams | A shortfall per role per month you can show a sponsor |
| The cut decision | Set the budget below total demand | The portfolio splits into funded and not funded with a reason for each |
| Your data comes out | Export the register, scores and capacity plan | Excel or CSV on demand, without a reporting project |
Questions people ask when comparing Epicflow alternatives
What is Epicflow used for?
Epicflow is multi-project resource management software. It looks at every task across every active project, works out who is overloaded and where a bottleneck will form, and reorders task priorities so the shared team works on what protects due dates first. Engineering, R&D and project-based manufacturing firms use it most, often on top of Jira, Microsoft Project or Primavera.
How much does Epicflow cost?
Epicflow publishes one price. The Growth plan is 25 euros per user a month, or 22.50 euros billed yearly, for teams of 20 to 50 users, with up to 50 projects. Enterprise, for 50 users and more with unlimited projects, AI scenario planning and competence management, is quoted. Prices are in euros, so a US buyer pays at the exchange rate of the day.
What are the best Epicflow alternatives?
It depends on the job. For capacity scenarios at portfolio level, Meisterplan. For enterprise resource management with a deep PPM suite, Planview or Tempus Resource. For visual scheduling of people, Runn or Float. For an all-in-one mid-market tool with published prices, Celoxis. For ranking and funding the portfolio against capacity by role, a portfolio decision workspace.
Does Epicflow integrate with Jira?
Yes. Epicflow lists integrations with Jira, Microsoft Project and Oracle Primavera Cloud, and is usually deployed as a resource layer that reads tasks from those systems rather than replacing them. Check during the trial how often the sync runs and which fields come across, because its prioritization depends on task estimates being kept current.
Is Epicflow a PPM tool?
Epicflow describes itself as multi-project resource management, and that is its strength: task-level load balancing and bottleneck prediction across a shared pool. The Enterprise plan adds portfolio plan adjustment based on resource constraints and business value. It is not a full PPM suite with intake, financials and stage gates, which is why buyers often pair or replace it.
Does Epicflow offer a trial?
Yes. The Growth plan comes with a 30-day trial started from the Epicflow pricing page, and Enterprise is sold through a call with the sales team. Use the trial on real projects with real estimates; a resource tool that schedules tasks only shows its value once actual workload data is flowing into it.
Pick the plan that matches the size of the portfolio
Starter
$24.50/mo
Billed $294 a year, or $49 monthly
- 20 initiatives
- 8 delivery roles
- 5 stage gate packs a month
- Excel and CSV export
Team
$74.50/mo
Billed $894 a year, or $149 monthly
- 100 initiatives
- 40 delivery roles
- 40 stage gate packs a month
- Excel and CSV export
Portfolio Office
$199.50/mo
Billed $2,394 a year, or $399 monthly
- Unlimited initiatives
- Unlimited delivery roles
- Unlimited stage gate packs
- Excel and CSV export
Decide what the shared team carries before you sequence it
Create your account, load the projects competing for your people, and bring a ranking, a funding line and a capacity gap by role to the next steering meeting.