KeyedIn Alternatives and KeyedIn PPM Software Replacements for PMOs
KeyedIn merged into Sciforma in 2023, and Planview bought Sciforma in February 2025. If your portfolio still runs on KeyedIn, the renewal in front of you is a vendor decision you did not ask for: move onto Planview's product, or use the moment to pick the tool your PMO actually needs.
Portfolio Hub is priced per workspace in US dollars, from $24.50 a month billed yearly or $49 monthly. The demo portfolio opens on signup, already scored, ranked and planned against capacity by role.
The best KeyedIn alternative depends on whether you want to stay with the vendor that now owns it. Staying means moving to Planview ProjectAdvantage (the former Sciforma Vantage, into which KeyedIn's functionality was merged) or to another Planview platform. Leaving means an independent suite such as Planisware or Broadcom Clarity for enterprise depth, Meisterplan for capacity scenarios, OnePlan for Microsoft 365, or a focused scoring and capacity workspace if the real gap was deciding what to fund.
How KeyedIn ended up inside Planview
Two deals in two years moved KeyedIn customers to a third owner. Each step is on the public record, and each is a reason the product roadmap you bought into may not be the one you renew.
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March 22, 2023
KeyedIn merges with Sciforma
Sciforma, then owned by STG Partners, combines with KeyedIn Solutions. Sciforma's CEO, Doug Braun, runs the merged company.
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2023 to 2024
Products converge
The companies said KeyedIn functionality would merge into Sciforma Vantage over the rest of 2023 and into 2024.
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January 1, 2025
The KeyedIn brand folds in
KeyedIn's site announced that visitors would be sent to Sciforma for information, resources and support.
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February 18, 2025
Planview buys Sciforma
Planview, backed by TPG and TA Associates, completes the acquisition. Sciforma Vantage is now sold as Planview ProjectAdvantage, and keyedin.com addresses forward to planview.com.
What KeyedIn did for a PMO
KeyedIn's portfolio product went past project tracking into portfolio analysis, scenario modeling, capacity planning, product portfolio management and strategic resource management. It sold mostly to healthcare, life sciences and financial services organizations, with a strong base in North America, the UK and the Nordic countries.
That mix matters when you pick a replacement. A PMO that used KeyedIn mainly for resource capacity needs a different tool from one that used it for scenario planning on a regulated product pipeline. Write down the three jobs KeyedIn actually did for you before you take a single demo, because every vendor will show you the ten things it does best instead.
Stay with Planview, move inside Planview, or leave
Every KeyedIn customer has the same three options at renewal. None of them is wrong by default; each one fits a different situation.
| Route | What it means | Best when | The risk to price in |
|---|---|---|---|
| Stay on the merged product | Move to Planview ProjectAdvantage, where KeyedIn's functions were folded | Your configuration was light and your team wants the least change | A roadmap now set by a vendor with several overlapping portfolio products |
| Move inside Planview | Switch to Planview Portfolios or AdaptiveWork under the same commercial relationship | You need enterprise resource and financial depth and accept one vendor | A bigger implementation, usually quoted with services |
| Leave for an independent vendor | Run a fresh selection across tools Planview does not own | Vendor concentration worries your procurement or IT risk team | A full migration, so export your history before the contract ends |
If the third route is on the table, read our guide to Sciforma alternatives that are not Planview, because many of the names directories still list as competitors now share an owner.
KeyedIn replacement options compared, including who owns each
We sell one of the products in this table, so read the last row as our own view and test it on your own data. The owner column is there on purpose: after two acquisitions, knowing whose roadmap you are buying is part of the decision.
| Tool | Owner | What it is | How it is priced | Pick it when |
|---|---|---|---|---|
| Planview ProjectAdvantage | Planview | The former Sciforma Vantage, which absorbed KeyedIn's functionality | Quoted | You want the shortest path from what you run today |
| Planview Portfolios | Planview | Planview's enterprise portfolio and resource platform | Quoted, usually with services | Enterprise resource management at scale is the main job |
| Planisware | Listed on Euronext Paris since April 2024 | Enterprise PPM with deep R&D and product pipeline planning | Quoted | A regulated life sciences or engineering pipeline drives the portfolio |
| Broadcom Clarity | Broadcom | Enterprise PPM with IT financial management | Quoted | Cost allocation and chargeback across a large IT estate matter most |
| Meisterplan | itdesign GmbH, independent | Portfolio and capacity planning built around scenarios | Per schedulable resource, quoted | You used KeyedIn mostly for capacity what-ifs |
| OnePlan | Independent | Portfolio and work management built around Microsoft 365 | Basic $10 per user a month annually, Enterprise quoted | Teams, Planner and Power BI are your standard |
| Celoxis | Independent | All-in-one project and portfolio management | Published per user tiers in US dollars | You want delivery and portfolio in one tool at a visible price |
| Portfolio Hub | Independent | A focused portfolio workspace: scoring, ranking, funding line, capacity plan by role, gate packs | Per workspace, from $24.50 a month billed yearly | The decision you need is which initiatives to fund against real capacity |
The full category, with the owner of every vendor, is in our comparison of PPM software and project portfolio management tools. For list prices on the Planview side, our Planview pricing breakdown collects what buyers report.
When staying with Planview is the right call
Leaving costs time and money, and it is not always worth it. If two or more of these describe you, price the Planview route seriously before you run a selection.
Your setup was light
If KeyedIn held a project list, a resource pool and a few reports, moving to the merged product is a short project, not a new implementation.
You already buy from Planview
If another part of the business runs a Planview platform, one vendor and one data model can be worth more than a better fit for the PMO alone.
Timesheets feed payroll or billing
Moving time capture touches finance, HR and every team member. If that link is critical, the least disruptive route usually wins.
The renewal is months away
A short extension buys time to run a proper selection instead of a rushed one. Ask for it in writing before you commit to anything longer.
What to export from KeyedIn before you switch
Whatever route you take, take your history with you. Vendors are generous with export help before renewal and much less so after a notice to leave. Pull these six sets while you still have full access.
| Data set | Why you need it | Check it is complete by |
|---|---|---|
| Project and initiative register | The list every other record hangs from | Counting active, closed and cancelled items against the live system |
| Scoring criteria and scores | The record of why work was funded | Re-ranking ten items in a spreadsheet and getting the same order |
| Resource pool and roles | Capacity planning starts from it | Matching headcount by role to HR's numbers |
| Allocations and demand by month | Shows where capacity was already committed | Totaling one role for one quarter and comparing with a KeyedIn report |
| Budgets, forecasts and actuals | Finance will ask for the trend, not just this year | Reconciling one initiative's actuals to the general ledger |
| Gate decisions and approvals | The audit trail regulated teams must keep | Finding the approver and date for the last three gate decisions |
Two of those six, the scores and the capacity by role, are what most PMOs rebuild first after a switch, because they are what the steering group actually decides from. Our project prioritization tool takes the register and scores it on the same criteria, and the resource capacity planning tool shows the gap by role and month.
Questions people ask about KeyedIn and its alternatives
What happened to KeyedIn?
KeyedIn Solutions merged with Sciforma in March 2023, and the companies folded KeyedIn functionality into Sciforma Vantage through 2023 and 2024. From January 2025 the KeyedIn site sent visitors to Sciforma, and in February 2025 Planview completed its acquisition of Sciforma. KeyedIn customers now deal with Planview.
Who owns KeyedIn now?
Planview owns what was KeyedIn. KeyedIn merged into Sciforma in 2023, and Planview, a private company backed by TPG and TA Associates, completed its acquisition of Sciforma on February 18, 2025. The former Sciforma Vantage product is now sold as Planview ProjectAdvantage.
What are the best KeyedIn alternatives?
Inside the same vendor, Planview ProjectAdvantage and Planview Portfolios. Outside it, Planisware or Broadcom Clarity for enterprise depth, Meisterplan for capacity scenarios, OnePlan for Microsoft 365 shops, Celoxis for an all-in-one tool at a published price, and a portfolio decision workspace when the gap is ranking and funding work against capacity.
How much does KeyedIn cost?
KeyedIn never published a list price, and Planview does not publish list prices for its portfolio products either. Renewals are quoted. Ask for the year one and year two figures in writing, the price of any services days, and what changes if you move from the KeyedIn functions to ProjectAdvantage.
Is KeyedIn still supported?
Support for KeyedIn customers moved first to Sciforma and then, after February 2025, to Planview. No public end of support date has been announced that we could find. Ask your account team for the support terms and any end of life date in writing before you sign a multi-year renewal.
Can I move from KeyedIn without losing my history?
Yes, if you export before the contract ends. Pull the initiative register, scores, resource pool, monthly allocations, budgets and actuals, and gate approvals, then check each set against a live report. Most replacement tools import a spreadsheet register; scores and capacity by role are usually rebuilt first.
Pick the plan that matches the size of the portfolio
Starter
$24.50/mo
Billed $294 a year, or $49 monthly
- 20 initiatives
- 8 delivery roles
- 5 stage gate packs a month
- Excel and CSV export
Team
$74.50/mo
Billed $894 a year, or $149 monthly
- 100 initiatives
- 40 delivery roles
- 40 stage gate packs a month
- Excel and CSV export
Portfolio Office
$199.50/mo
Billed $2,394 a year, or $399 monthly
- Unlimited initiatives
- Unlimited delivery roles
- Unlimited stage gate packs
- Excel and CSV export
Rank the portfolio before the renewal call
Create your account, load the initiatives from your KeyedIn export, and take a ranking, a funding line and a capacity gap by role into the vendor conversations. You will know what the next platform has to do, and whether you need a large one at all.